Templates and resources
Plant condition report template
A condition report for delivery and collection: hours, fuel, condition by area, notes and names. Fill it in on a phone and save it as PDF.
Plant condition report
TPL-96Readings
Condition by area
| Area | At delivery | Delivery notes | At collection | Collection notes |
|---|---|---|---|---|
Signatures (type names)
Template from planthirestartupguide.co.uk. Adapt it to your business and take advice where needed.
How to use it
Using this template
- 01
At delivery
Fill in readings and condition, take photos, get the customer's name.
- 02
At collection
Complete the collection columns with matching photos.
- 03
Compare
Differences are the basis for any damage charge; see charges.
- 04
Save as PDF
Store it against the hire.
FAQs
Common questions
Why use a condition report for plant hire?
Can I fill it in on a phone?
Do I still need photos?
Keep going
Related guides
Fuel, cleaning and damage-charge policies
A fair schedule of fuel, cleaning and damage charges.
Read guide →
Off-hire procedures and equipment collection
Off-hire numbers, collection checks and same-day invoicing.
Read guide →
Plant damage report template
Record damage, costs and acknowledgement.
Open template →
Making plant hire insurance claims
Theft, damage and liability claims step by step.
Read guide →
This guide is general information for people setting up a plant hire business in the UK. It is not legal, tax, insurance or financial advice. Rules and thresholds change, so check current guidance on GOV.UK and take advice from an accountant, solicitor or broker before acting.