Templates and resources
Plant damage report template
A damage report for hire plant: details, what happened, damaged parts and estimated costs, photos and acknowledgement. Fill in and save as PDF.
Plant damage report
TPL-98Damage and estimated cost
| Part / area | Damage | Qty | Est. cost £ | Line £ |
|---|---|---|---|---|
| Total | 0 |
Acknowledgement (type names)
Template from planthirestartupguide.co.uk. Adapt it to your business and take advice where needed.
How to use it
Using this template
- 01
Complete it the same day
With photos; details fade fast.
- 02
Estimate costs
From parts prices and your workshop rate.
- 03
Share with the customer
Send the PDF with photos; see charges.
- 04
Notify insurers if needed
See insurance claims.
FAQs
Common questions
What should a plant damage report include?
When should I fill in a damage report?
Does the customer have to sign?
Keep going
Related guides
Fuel, cleaning and damage-charge policies
A fair schedule of fuel, cleaning and damage charges.
Read guide →
Making plant hire insurance claims
Theft, damage and liability claims step by step.
Read guide →
Accident, damage and near-miss reporting
Report, record and learn from every incident.
Read guide →
Plant condition report template
Condition at delivery and collection.
Open template →
This guide is general information for people setting up a plant hire business in the UK. It is not legal, tax, insurance or financial advice. Rules and thresholds change, so check current guidance on GOV.UK and take advice from an accountant, solicitor or broker before acting.